Geo Tau Aisay

How to Send Personalized Emails using Mail Merge in Gmail


When you merge a template with a database of information what you get is known as a mail merge. This kind of merging may include a list of names or other unique details. This is mostly important if you are intending to send out personalized emails to more people in a much quicker way. It is a simple thing to do all this. What you are only required to do is to first create a contact group within your Gmail. Use your Google doc and then create a copy this spreadsheet right in your account.

gmailYou may have different scenarios requiring you to invite multiple attendants. It may be a birth day or a general meeting in some organization. Either way, you are required to send personalized emails to all people you are intending to invite. This is now where you are mostly likely to have a mail merge.

How to Send Personalized Emails using Mail Merge in Gmail

Despite mail merge being an in-built of Microsoft outlook, no much worries for non office users as Gmail and Google Docs can also be used to merge your emails.

Mail Merge with Gmail – Step by Step

  • You are required to open your Gmail mailbox and then compose a new message. In composing your message, make it look just like other email messages but, ensure you mark a text that will vary in different messages. For instance, you may want to make your messages read `Dear First-Name’. You will need to have a way to tell Gmail that the First-Name is a variable denominator.
  • You will have to replace your fist name in the message with an nth first name as you can see in the link above.
  • You are also required tom replace all the variable denominators which are either in the subject line or in the body of your Gmail message.
  • Finally, you are required to save the draft message in Gmail before making a copy of this spreadsheet in your Google Docs account. Doing this, you will have actually succeeded in you accomplishing your mail merge.


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